I am out of town at the moment and was not able to attend last night's meeting, but I will be given notes in the next day or so and will post them at that time.
But, in case you haven't heard, the two new candidates, Jeff Kagan and Michael Annunziata were voted onto the Board.
So, the University Towers Board for 2008-2009 is:
Doug Boettner (President)
Michael Annunziata
Rodney Hurley
Jeffrey Kagan
Diana Leidel
Congratulations, once again!
Showing posts with label meeting. Show all posts
Showing posts with label meeting. Show all posts
Tuesday, June 10, 2008
Monday, May 12, 2008
Voting Q&A and Meet The Candidates, Wednesday May 21st @ 7pm
In an effort to raise community awareness about the importance of voting in our co-op -- which is, after all, a mini-democracy -- several members of the Yahoo Group (including me) assembled information about the current candidates and voting procedures.
And, yes, we've been standing around in the lobbies during the evening, meeting many of you and sharing thoughts and concerns.
For your convenience, those documents are posted in their entirety here.
We hope to see all of you at the Meet the Candidates forum next week!
And, yes, we've been standing around in the lobbies during the evening, meeting many of you and sharing thoughts and concerns.
For your convenience, those documents are posted in their entirety here.
We hope to see all of you at the Meet the Candidates forum next week!
Dear Shareholder,
Over the last few weeks, some of the shareholders have been gathering the answers to some “frequently asked questions” about University Towers, the Board and the upcoming election procedures. This information was collected during informal meetings, as well as from the Yahoo Group.
Attached is a document which we hope will assist the shareholders in better understanding the procedures involved with the Annual Meeting and Election of Board of Directors, as well as knowing a little moreabout the role the Board plays in the University Towers community.
Please read through them so you are fully aware of the procedures.
If you have a question that is not represented, or if you’d like clarity on any of these answers, you should contact a member of the current Board of Directors. Their contact information is below.
The following individuals are running for the Board in the June, 2008 election:
Doug Boettner
Current Board President, Shareholder
191 Willoughby Street
dboettner@universitytowersapts.com .
Tania Gordon
Current Board Vice President, Shareholder
191 Willoughby Street
tgordon@universitytowersapts.com
Rodney Hurley
Current Board Vice President, Tenant
122 Ashland Place
rhurley@universitytowersapts.com
Jeff Kagan
New Board Candidate, Shareholder
191 Willoughby Street
Robin Lance
Current Board Vice President, Shareholder
191 Willoughby Street
rlance@universitytowersapts.com
Diana Leidel
Current Board Vice President, Shareholder
122 Ashland Place
dleidel@universitytowersapts.com
Thank you,
Residents Group of University Towers
Annual Meeting & Election: Frequently Asked Questions
What is the purpose of the Annual Meeting and Election of Board of Directors?
Every year, in accordance with the by-laws of University Towers, the shareholders must gather for a meeting (called the “Annual Meeting”) at which time the Board of Directors and Management report on the current status of our co-op, as well as upcoming plans, and a recap of the past year. At this meeting, an election is held to decide who will be elected to serve on the Board for the next 12 months. Shareholders each get a specific number of votes, depending on the number of shares they own in the co-op, and they cast these votes for the candidates of their choice.
To summarize the “big picture,” there are 7 seats on the Board of Directors at UTAC. Because over 70% of UTAC shares have been sold, shareholders vote for 70% of those Board seats—currently 5 seats out of 7. Theremaining two seats belong to the sponsor, Rothenberg & Rosenfield, Inc. (RRI), and shareholders do not vote for those. At some point during the year, we expect that new apartment sales will push us over 80% sold, and we will gain another Board seat (and RRI will lose one).
Who is running? How do I learn about the candidates?
Come to the Meet The Candidates event on Wednesday, May 21, 2008 at 7:00pm in the Community Room at 122 Ashland Place. The candidates will be part of a moderated Q&A session, and after, they will answer shareholder’s individual questions. If you are unable to attend this event, feel free to contact the candidates via email.
In an effort to educate voters on each candidate’s positions on hot topics, a questionnaire will be distributed to each candidate. Their answers will be made accessible to shareholders as soon as possible. All candidates will be encouraged to return this questionnaire along with any other items they wish to be considered with their profile.
Why should I vote?
Your vote is VERY important in each election. As a shareholder, your participation in this process is crucial for two reasons: First, it is necessary that a quorum exists before the election can qualify as legal, meaning there must be a minimum of 51% of the shareholders participating the election, either in person, or by proxy.
Without 51% shareholder participation, the meeting is canceled and rescheduled for a future date.
Second, your participation works to your benefit, by helping to select the next group of Board Members who will represent YOU in decisions about the UT community. Please take the time to stand up and be counted in theelection process.
How do I vote? How many votes am I entitled to?
Voting takes place at the Annual Meeting, which will be held at the Long Island University Campus, 1 University Plaza, on Monday, June 9, 2008 at 6pm. Please arrive early to check-in.
For now, what is important is that shareholders are voting to fill 5 seats.
At the Annual Meeting, first, determine the total number of shares you have to vote:
Multiply your shares by the number of non-sponsor Board seats. Again, for the June 2008 election, there are 5 non-sponsor Board seats. This is the total number of votes you have.
You may distribute your votes across the five candidates in any way you choose.
For example, a shareholder in Apartment 4-X has 802 shares. That shareholder will multiply 802 by 5 (the number of non-sponsor Board seats) and get the number 4,010. This is how many votes that shareholderhas. These 4,010 votes may be used however you choose.
IMPORTANT: Do not exceed the maximum number total votes, or your entire ballot will be disqualified and none of your votes will be counted.
Here are some vote distribution samples:
Sample A: You may cast all of your votes for one candidate.
Candidate 1 ---------- 0
Candidate 2 ---------- 0
Candidate 3 ---------- 0
Candidate 4 ----- 4,010
Candidate 5 ---------- 0
Total votes: ---- 4,010
Sample B: You may divide your votes up in different amounts, as long as they add up to the total you’ve calculated.
Candidate 1 ----- 1,000
Candidate 2 ------- 500
Candidate 3 ----- 2,000
Candidate 4 ------- 500
Candidate 5 -------- 10
Total votes: ---- 4,010
Sample C: You may divide your votes up in equal amounts, as long as they add up to the total you’ve calculated.
Candidate 1 ------ 802
Candidate 2 ------ 802
Candidate 3 ------ 802
Candidate 4 ------ 802
Candidate 5 ------ 802
Total votes: ---- 4,010
When do I vote?
At the Annual Meeting on Monday, June 9, 2008 at 6pm. RRI has mailed the details to all shareholders already, well in advance of the meeting.
What if I can’t make it to the Annual Meeting?
Your votes are still very important! You may vote by proxy. A proxy is another person (shareholder or non-shareholder) whom you designate to vote on your behalf. A proxy form is attached to this packet for your convenience.
How do I fill out a proxy form?
See below. The first priority is to designate your proxy. Fill out a Proxy Form and return it to the Management Office at 191 Willoughby Street in Brooklyn, or to Rothenberg & Rosenfield, Inc. at 505 Park Avenue, 17th Floor, New York, NY 10022.
This is what the first section of the Proxy Form looks like:
IMPORTANT: If you do not cross out the names “Michael L. Rothenberg, Daniel L. Rosenfield,” your proxy will automatically be Rothenberg and Rosenfield (the Sponsors), regardless of whom you indicate on the line below. If you write in a proxy name, you must cross out the sponsor’s names to make your choice of proxy eligible.
The person you choose as your proxy must attend the Annual Meeting at LIU on Monday, June 9, 2008, 6pm. They must bring identification. The election hosts will hand your ballot to your proxy. The proxy must then fill out the ballot as illustrated above. The individual you select to be your proxy should be someone you know and trust to vote of your behalf.
What are the responsibilities of the Board of Directors?
The Board of Directors ensures sound management of the co-op resources; acts as trustees on behalf of the shareholders; sets long-range goals and plans for the future.
To fulfill these responsibilities, the Board of Directors oversees many aspects of the University Towers Community including hiring and evaluating co-op management, long-range strategic planning, financialoversight, interviewing potential buyers, security issues, and the general quality of life of the residents.
The Board is required to meet approximately every 6 weeks for its regular Board meetings. Additionally, the Board meets once a month to interview prospective new residents and it is expected that Board members chairone of the Board committees and attend those meetings.
May I run for a Board seat?
Yes. Anyone may run for the Board. Shareholders will receive an information packet about the Annual Meeting in the mail. If you are not a shareholder, you should be able to obtain a packet from the ManagementOffice. You are encouraged to promote your interest as a candidate by coming to the Meet the Candidates event, as well as posting comments on the University Towers Yahoo Group and University Towers Blog.
I’m not interested in being a Board Member, but how else can I get involved?
There are so many ways to get involved at University Towers! Here are some:
• Initiate ideas and post them to the Yahoo Group for discussion. The Yahoo Group can be found at (http://groups.yahoo.com/group/universitytowers).
• Join a committee: Quality of Life, Security, Finance, or one of the ad-hoc committees that are created from time to time (e.g. Holiday Party, Easter Egg Hunt, etc.)
• Have a good idea? Write a brief proposal and pitch it to the Board.
• Write an article for the University Towers Blog (http://universitytowers.blogspot.com/)
Friday, May 2, 2008
Quality of Life Meeting - April 30, 2008, 7pm-9pm
Here are "unofficial" minutes taken by Yahoo Group member (and all-around wonderful person) Kiko Mikani.
Un-Official MINUTES from Quality of Life Meeting, April 30, 2008, 7pm-9pm
1. The Meeting began with show-and-tell of hand-sketch work prepared by Mr. John Lee, Landscape Architect (LA).
2. Proposed Landscape for $50k
a. Every and each year, UTAC spends $42k± on landscaping services people see performed by Bill & Co.
b. The Board approved $50k to hire LA to design a landscape master plan for UTAC property. The $50k package includes thirteen (13) ornamental trees and new up-right lights.
i. These new lightings may be concern for some Residents who may be affected; check with Management Office for Detailed Plans and Sketches by LA.
ii. LA's "idea of lighting" has been approved but not necessary the final location nor the types.
c. LA proposes for additional money four (4) water foundation at $1k±/each and about twenty (20) trees throughout the property; however, all trees in the first $50k and additional funding are all ornamental trees and not shade trees. This plan has not been approved by the Board, yet.
3. Michael U. mentioned that one (1) additional tree at 175 will come down due to fungus growth at parking space #174.
4. The 4 trees that were recently cut down:
a. The Developer plans for new 20-foot high, 6"thick wall along the Lot Line UTAC shares on the northern border.
b. UTAC had choices:
i. Keep UTAC's existing wall as is.
ii. Demolish existing UTAC's 10-foot, 6" thick wall the Board chose this alternative based on the following.
a) UTAC may be able to utilize the 6" UTAC gain from demolishing existing UTAC 10-foot, 6" thick wall and another 6" from current UTAC northern Lot Line to Developer's face of future 20-foot, 6" thick wall.
b) UTAC has no say on Developer's future 20-wall, 6" thick materials.
c) UTAC may plant any plants UTAC wishes on UTAC's side; UTAC plans to plant ivy (economical plant option) temporarily during the Developer's construction for next 2-3 years.
d) Developer will pay for demolition work of existing UTAC 10-foot, 6" wall.
5. During Construction:
a. Residents shared concern for security during Developer's wall construction work (both demolition and construction); the Board promises all will be secured.
b. The Board and Michael U. expect and plan for two (2) vehicles to pass each other at the BBQ area; however, Shareholders share their current condition that negate such situation that, only one (1) car can go at a time now and is creating and will continue the inconvenience.
c. Suggestion of additional speed bumps throughout the UTAC parking lot was made; one person noted the use of speed bumps is not effective.
6. Future possible pedestrian access between UTAC Lot and Supermarket Lot
a. The Board shared that this topic is still in discussion but too early to talk about.
The Board promises to look into formal and legal Easement with Developer through the Lawyers.
7. UTAC future 24 parking spots.
a. The Board promises to look into if Shareholder may purchase more than one (1) parking space.
b. There currently are four (4) spaces available as of last winder 2007; the Board is considering raising price from $25k/space.
c. Additional twenty (20) spaces will be developed and are definitely more than $25k/space.
8. Developer's Lot and wall:
a. A Shareholder noted that, it is important to realize and be prepared for not only the future 20-foot wall that replaces existing UTAC 10-foot wall along our northern Property Line, but also there are going to be additional 60-foot high-rise condo building, and two other 80-foot condo buildings.
b. The Developer has welcomed UTAC to select the wall finishes on UTAC side; a Shareholder suggested art ideas perform on noise walls along highway projects, while others mentioned about the use of sun's reflection on the wall as well.
9. Jonathan's presentation:
a. Shade trees (oak) vs. ornamental trees (magnolia, dog tree) shade trees are preferred, although they are costly, but they intake more carbon; thus, plant them when they are small & young and let them grow to save in cost.
b. Jonathan would have been able to get 25 (10-foot tall, 1"-2" diameter) for FREE from Jed Marcus of Fort Green Association (FGA) via City Jonathan at the last minutes on Wednesday received this notice and wished to incorporate into LA's design since LA does not have any shade trees in his scope; however, this plan did not work out.
i. At the end of QOL Meeting, I was told the Board Members APPROVED Jonathan's Plan revised Plan for (10) fee shade trees.
ii. Then, I spoke with Jed Marcus to capture remaining (15) free shade trees for MY JOB. I was informed that UTAC declined the offer.
End of Minutes.
******
Note, a Yahoo Group member subsequently noted: "Jonathan informed Jed Marcus that he only needed ONE tree which will be planted on the Willoughby Street sidewalk. Logistics/ liabilities stood in the way of getting the free trees for UTAC with such short notice."
Un-Official MINUTES from Quality of Life Meeting, April 30, 2008, 7pm-9pm
1. The Meeting began with show-and-tell of hand-sketch work prepared by Mr. John Lee, Landscape Architect (LA).
2. Proposed Landscape for $50k
a. Every and each year, UTAC spends $42k± on landscaping services people see performed by Bill & Co.
b. The Board approved $50k to hire LA to design a landscape master plan for UTAC property. The $50k package includes thirteen (13) ornamental trees and new up-right lights.
i. These new lightings may be concern for some Residents who may be affected; check with Management Office for Detailed Plans and Sketches by LA.
ii. LA's "idea of lighting" has been approved but not necessary the final location nor the types.
c. LA proposes for additional money four (4) water foundation at $1k±/each and about twenty (20) trees throughout the property; however, all trees in the first $50k and additional funding are all ornamental trees and not shade trees. This plan has not been approved by the Board, yet.
3. Michael U. mentioned that one (1) additional tree at 175 will come down due to fungus growth at parking space #174.
4. The 4 trees that were recently cut down:
a. The Developer plans for new 20-foot high, 6"thick wall along the Lot Line UTAC shares on the northern border.
b. UTAC had choices:
i. Keep UTAC's existing wall as is.
ii. Demolish existing UTAC's 10-foot, 6" thick wall the Board chose this alternative based on the following.
a) UTAC may be able to utilize the 6" UTAC gain from demolishing existing UTAC 10-foot, 6" thick wall and another 6" from current UTAC northern Lot Line to Developer's face of future 20-foot, 6" thick wall.
b) UTAC has no say on Developer's future 20-wall, 6" thick materials.
c) UTAC may plant any plants UTAC wishes on UTAC's side; UTAC plans to plant ivy (economical plant option) temporarily during the Developer's construction for next 2-3 years.
d) Developer will pay for demolition work of existing UTAC 10-foot, 6" wall.
5. During Construction:
a. Residents shared concern for security during Developer's wall construction work (both demolition and construction); the Board promises all will be secured.
b. The Board and Michael U. expect and plan for two (2) vehicles to pass each other at the BBQ area; however, Shareholders share their current condition that negate such situation that, only one (1) car can go at a time now and is creating and will continue the inconvenience.
c. Suggestion of additional speed bumps throughout the UTAC parking lot was made; one person noted the use of speed bumps is not effective.
6. Future possible pedestrian access between UTAC Lot and Supermarket Lot
a. The Board shared that this topic is still in discussion but too early to talk about.
The Board promises to look into formal and legal Easement with Developer through the Lawyers.
7. UTAC future 24 parking spots.
a. The Board promises to look into if Shareholder may purchase more than one (1) parking space.
b. There currently are four (4) spaces available as of last winder 2007; the Board is considering raising price from $25k/space.
c. Additional twenty (20) spaces will be developed and are definitely more than $25k/space.
8. Developer's Lot and wall:
a. A Shareholder noted that, it is important to realize and be prepared for not only the future 20-foot wall that replaces existing UTAC 10-foot wall along our northern Property Line, but also there are going to be additional 60-foot high-rise condo building, and two other 80-foot condo buildings.
b. The Developer has welcomed UTAC to select the wall finishes on UTAC side; a Shareholder suggested art ideas perform on noise walls along highway projects, while others mentioned about the use of sun's reflection on the wall as well.
9. Jonathan's presentation:
a. Shade trees (oak) vs. ornamental trees (magnolia, dog tree) shade trees are preferred, although they are costly, but they intake more carbon; thus, plant them when they are small & young and let them grow to save in cost.
b. Jonathan would have been able to get 25 (10-foot tall, 1"-2" diameter) for FREE from Jed Marcus of Fort Green Association (FGA) via City Jonathan at the last minutes on Wednesday received this notice and wished to incorporate into LA's design since LA does not have any shade trees in his scope; however, this plan did not work out.
i. At the end of QOL Meeting, I was told the Board Members APPROVED Jonathan's Plan revised Plan for (10) fee shade trees.
ii. Then, I spoke with Jed Marcus to capture remaining (15) free shade trees for MY JOB. I was informed that UTAC declined the offer.
End of Minutes.
******
Note, a Yahoo Group member subsequently noted: "Jonathan informed Jed Marcus that he only needed ONE tree which will be planted on the Willoughby Street sidewalk. Logistics/ liabilities stood in the way of getting the free trees for UTAC with such short notice."
Sunday, March 2, 2008
Shareholders’ Meeting - 2/26 Tuesday, 7pm-9:30pm
"Unofficial" notes taken by the ever wonderful Kiko. Many thanks!!
(40-50 Residents attendance)
1. Jed Marcus, a guest speaker from Fort Green Association (FGA) http://greenfgch.org/
-a. The organization’s GOALS at local level:
--i. To lower global warming
--ii. To raise awareness about resources
----1) Everyone can participate
----2) You don’t have to spend a lot
C Mail-in responses for wind/hydro powers
▪ http://www.conedsolutions.com/residential/greenpowermain.htm
▪ ConEd’s (your electric company) customers pay ONLY few cent’s more per kwh for choosing “green power” (I pay about $35-$40/mo in winter time for studio apt, FYI with ConEd solution option)
-3) Compact fluorescent light bulbs sales via local stores
▪ Uses ¼ electricity
▪ Lasts 10x longer
▪ $100 saving over the 1 bulb lifetime
-b. Since mid 2007…
--i. FGA assisted City Department of Parks and Recreation (DPR) with Bloomberg’s tree projects in Fort Green area
--ii. FGA assisted City to install “Green Streets” – to help naturally soak up CO2
--iii. FGA encourages ConEd’s Solutions (bullet 1.a.2)
--iv. FGA distributes compact fluorescent light bulbs (bullet 1.a.3)
--v. FGA circulate “green maps”
-c. How people, organization/group, office/business use energy – what can “we” do?
--i. Are they using recycle products – reuse shopping bags?
--ii. Your dry cleaners – ask to reuse the hangers?
-d. Participate as a LEADER to reduce environmental impact at local level?
--i. Caring for newly planted DPR trees – watering, education
--ii. Green power/energy – information in lobby area
--iii. Sell FGA’s bulbs in co-op buildings (Kiko is working out the details w/ Jed for UTAC, stay tuned….)
2. Property Manager’s Report – operational aspects only, by Micheal U.
-a. 122 gas situation
-b. 122 black out – due to faulty fuse
-c. 191 dryers to be replaced by similar units as 122 within the next 1 month
--i. Major plumbing issues, sewer relocation, $$$ to be paid by vendor – currently in negotiation
--ii. Down-time about 1 week, forecasted
-d. Security – Committee has been meeting monthly
-e. Upcoming Spring 2008 work
--i. Re-striping/re-aligning/re-#-ing the parking spaces.
--ii. Perimeter sidewalk repairs at Fleet Street and tree roots
--iii. Elevator modernization
---1) Updating electrical and wiring to each cabs
---2) New drive machine
---3) Intercom/video capabilities
---4) Cab interior upgrade
---5) 10-12 week down-time per cab
---6) 12-week lead time after down-payment & order until delivery
---7) 1st start will be 191 – new/latest change
---8) 175 is next at this time, subject to change
---9) 1.5-year project – 12-week/cab x 6 cabs = 72 weeks
---10) Q: what happens during work if the only working elevator fails?
-----A: another co-op with the same set-up w/o freight/back-up elevator had done the same project previously; Board is investigating this case study.
--iv. 122/191 rear swiper card access now available
--v. Generator project – board approved
▪ Minimal lights among public space only
▪ 1 elevator cab per building
▪ Hallway and lobby only
▪ Parking lot lights
▪ Project at engineering phase
▪ People in need of assistance is already on list with the Building Security and ConEd
--vi. 122 Community Room use is UP – good news
▪ The current damage deposit of $100 may need to go up? If & when there is carpet damage, it is going to cost more than $100 to clean up
--vii. Vent shaft has never been cleaned. Michael U. has reminded the Board (since this topic had been brought up in Summer 2007 Shareholders’ Meeting) to visit this topic.
--viii. Q: vents – what’s up?
-------A: in general, inspection occurs 1x/month. There is a screen at the very top; if it gets clogged, ventilation will not work. There is also a fan belt; if it breaks, it will fail. In winter season, sometimes there will be positive pressure (air incoming into the apt) due to high winds, but otherwise, ventilation should work normally. In winter time, sometimes, the vent wants to be closed to keep your heat in your apt and not get vented out for obvious reasons. Grating inside your apt must be cleaned regularly. If necessary, handymen will help remove the grating but “not” clean for you.
--ix. Q: 191 Laundry Room Ceiling Plumbing – when will it get fixed (this particular damage has been there since last summer-ish)?
-----A: Micheal U. will not wait for next Board Meeting; he will submit request for sewer work approval to Board ASAP.
--x. Q: heat in 122 – what is the matter this year?
-----A: Michael U. to investigate each unit who report.
--xi. Q: UTAC e-mail request not working?
-----A: when submitting, one must attention to Michael U. and follow up as well.
3. Security – by Robin
-a. Has been led by Michael U. and Robin
-b. Meetings with Security Company Management since Summer 2007
-c. Seeking for PERFORMANCE from Security Company
--i. To do list
--ii. Nothing specific to share with Residents b/c it’s a long list
-d. New Account Manager on Site
--i. More time to be spent
--ii. Hope for BETTER PERFORMANCE
-e. Security Handbook – DRAFT
--i. Completed and submitted to Board
--ii. May be able to share with Residents at next Shareholders’ Meeting?
-f. Guards must wear their nametags
-g. High turn-around among GUARDS – PROBLEM?
-h. High turn-around among TENANTS (renters) – PROBLEM?
--i. Guards
--i. Unable to speak English???
--ii. Unable to read English???
--iii. Un-trained???
-i. Forms – Shareholders to take RESPONSIBILITY & INITIATIVE
-j. If noise complaint WITHIN UTAC….
---1) CALL Security and inform
---2) FILE complaint in writing on FORM
▪ Request INCIDENT FORM to be completed by the Guard
▪ If Guard does not, do it yourself
--i. 1 copy to MGMT
--ii. 1 copy at Security
--iii. 1 copy for you
▪ YOUR OWN RESPONSIBILITY TO FOLLOW UP
-k. Package issues – continues…
--i. Robin had asked Security Company “if they had enough keys” and they told her YES
--ii. Residents had been told by Guards that, there are not enough keys, when Residents are not informed of their packages arrival
--iii. Packages continue to be MIA
-l. 191/5th Floor
--i. Strangers?
--ii. Possible daycare operations?
-m. 191/10th Floor
--i. Previous 2 weeks – loud music 2am, 5am
-n. 191/9th Floor
--i. Dog issues
---1) Smell
---2) Barks
4. Quality of Life
-a. Playgroup
--i. Parents only program – no sitters, no grandparents
--ii. Up to 3 kids per parent
--iii. Clean up your own
--iv. 2 volunteers on floor at all times
--v. Sign-up – membership program
--vi. Possibly insurance/liability issues to be resolved next week
--vii. Only a “pilot” project for winter time and not summer time & only when there is no other events in 122 Community Room
--viii. Door must be locked at all times to prevent non-members to enter – liability issues
--ix. Access only accompanied by Guard and only after sign-in – liability issues
--x. This is “not” a nursery
--xi. No sitter/daycare programs will be allowed
--xii. Q: what will happen to the maintenance/up-keep of 122 Community Room? Who will pay the extra wear & tear from “kids?”
-----A: clean up by parents, no refrigerator/food storage, no spillage, only “pilot program – if it’s a problem, it will not happen/go.
--xiii. Q: why is Board so worried legally only in 122 Community Room? Why not Playground? Why not anywhere else in the Complex? How is 122 Community Room different?
------A: no specific answer…, it was only said that the room was not intended for such use.
-b. Spring Egg Hunt
--i. Saturday, March 22nd
--ii. Planning Meeting, Tuesday, March 4th, 7p for volunteers
5. Co-op Finances
-a. Forgiveness Debt Act
--i. Deduct your mortgage interest
--ii. You should have received a Form from MGMT by now; if not, contact MGMT
-b. 0% increase in maintenance this calendar year
--i. Air rights – compensate shareholders $4.4 millions in bank
--ii. Recession
--iii. Operational budget is UP
---1) Details in Finance Committee
---2) For capital projects
--iv. Capital budget = $5.8 ± million
---1) $440+ k before air rights
---2) $1.3 million held per mortgage pre-air rights
---3) $4.4 million w/ air rights
-c. Mortgage refinance?
--i. Save on interest?
--ii. Volatile market – interest rate / treasury note forecast
--iii. Pre-payment penalty
--iv. Conclusion not good option
--v. Current return - 4±%
-d. Developer for 3 condos may sell out?
--i. Q: should UTAC consider purchasing the land to acquire the entire BLOCK to enhance property/investment value?
----A: too expensive – it’s not something we can afford.
-e. Garden apt
--i. 175/Unit 1P - $375k each have been sold to LIU as professional spaces
-f. Current 175 LIU professional spaces will be sold back to sponsor; they have been assessed at $1.5± million
6. Capital Projects
-a. Generator
--i. Elevator – only for elderly and needy use (others expected to use stairs)
--ii. Water
--iii. ASK OURSELVES: what do we really need to survive the 24-48 hours? Remember/think back to the last black out.
--iv. Evacuation
--v. ID who needs assistance
--vi. Communication/notification system – non-cell phone/e-mail
---1) Mega-phone
---2) Door-to-door
---3) Local precinct
--vii. Parking spots
---1) Resurfacing has been approved for Spring – 7 previously approved “new” spots north of 122
---2) Additional 15 newer spots have “not” been approved by Board, yet – this is the area with TREES….
▪ This is to be further studied, thus, these trees are not in any imminent danger; the project is on hold.
▪ Old & large trees overhang to the developer’s side – may have to come down; too large to re-locate.
▪ A Resident has submitted alternative parking layout to save trees – this can be viewed at http://kaganville.com/ut/trees_1.gif http://kaganville.com/ut/trees_2.gif
▪ If interested in newer parking spaces, call MGMT to get on “wait list.”
▪ The newer parking spaces – the 1st 7 spaces will go to the Sponsor, for 270 spaces are Sponsor’s by default. Any spaces beyond 270 will be open to non-Sponsors.
7. Suggestion was made to make the parking lot more pedestrian friendly
8. Suggestion was made to put benches in the Complex
9. Update – gas loss, possible credit to maintenance for 122 Residents from the days they had no gas services.
-a. This inquiry was brought up at recent QOL Meeting; it is in process of being looked into
Wednesday, February 20, 2008
Meeting Notes: Quality of Life, Tuesday, February 12, 2008
Special thanks to Kiko Mikani for her superb note-taking! Please report any errors or omissions to tandavadance @ gmail.com.
I. Play Group Pilot Program Membership Guidelines.
A. The Board is looking into this, but have not made any official decision about it because of insurance policy issues; they hope to sort out within the month.
B. There are also some managerial issues to be sorted out, as the Board and Management expect it to be a parent-run program so that responsibility doesn’t fall on the board.
C. There is a copy of “Play Group Pilot Guidelines” available in the “Files” folder of the Yahoo Group site.
II. Update on Community Activity and Local Traffic Conditions
A. Diana, Rodney, and Tania met with a DOT representative and two representatives from the Car Wash.
1. The Board/UTAC suggested the following to address traffic issues on Willoughby Street:
(a) Mark lanes on Willoughby at Flatbush to delineate pedestrians and traffic.
(b) Post "Yield to pedestrians" signs on Willoughby.
(c) Allow two-way traffic on Willoughby.
(d) Increase the amount traffic enforcement officers for the area.
(e) Place a traffic light at Flatbush Avenue and Fleet Street.
2. The DOT responded as follows:
(a) “Yield” signs will be posted
(b) Traffic enforcement officers will be increased during rush hours.
(c) The DOT expects that the construction of a direct thru-street from Fleet Street & Willoughby to Myrtle will be accelerated to completion by June 2008 and suggested we wait on that development.
(d) There are two street-parking spaces in front of 165 and 167 Willoughby Street which are slated to be moved to the south side of Willoughby near the Department of Health building. This change may force right-turning Willoughby traffic onto the right side of the street – directly in front of the Car Wash, which will prevent the Car Wash from using that space for its business operation.
(e) The Car Wash has offered UTAC residents special discount business cards for those who are interested in servicing their vehicles at their business location.
3. The Board mentioned their concern about LIU expanding their athletic field in northward direction, taking over the wide sidewalk along Willoughby.
(a) There is no official word from LIU about this, and notes do not indicate the DOT’s view; there are three factors, however, which suggest LIU might not expand the field:
(i) LIU recently resurfaced that sidewalk, at its own expense (see http://nyc.gov/html/dot/html/faqs/sidewalkfaqs.shtml#maintaining for legal details)
(ii) LIU has superior a athletic field on its Long Island campus, which is its primary facility.
(iii) Expanding the field would require considerable expense of taking down the stadium lighting at the north end of the field.
4. The Board concluded that this meeting resulted in a win-win outcome for all.
III. Security (this is to be re-opened at formal and upcoming Security Meeting, so I am only putting the questions that were raised).
A. What is the difference between our security guards and doormen?
B. Many residents loan their swiper cards to non-residents; should this be allowed?
IV. Pedestrian Access with Future Neighbor on Myrtle (possible supermarket)
A. There has no discussion between developer and UTAC regarding vehicular access.
B. The Board plans to raise pedestrian access in developer's plans, but security between the two lots will be an issue.
V. City DOT Parking Resident Passes for $75-125/year
Little comment was offered by the Board on this issue, but there is more info here: http://www.streetsblog.org/2008/02/05/dot-relax-brooklyn-rpps-not-just-for-downtown/
VI. Elevators - Upgrade, Cab Refurbishing.
A. The base cost will be more than $600,000 for all buildings.
B. The Board and Management have not decided which building and cab will go first.
C. They had originally planned to do 122 first. (Note: in the October meeting, they said 122 was not going to be the first building) but 175 began to have greater and more imminent problems.
D. The contract was recently signed, and there is a 11-week lead time after signing contract, so the first cab will be renovated in Fall 2008.
E. One cab will be done at a time, 11 weeks per cab.
F. Air circulation will be improved, but there will be no air conditioning.
G. A CCTV feature for security will be installed in the cabs.
H. Each cab will have an intercom feature for emergencies. For example, there was a blackout affecting the 7th and/or 8th floors of 122 during the prior weekend, leaving a family stuck in an elevator; an intercom would have enabled the family to communicate with Security. (The blackout seemed mainly to affect the halls and some stairwell lights; it may have been caused by a blown fuse).
I. Decisions are still being made about the cab interior colors and materials.
J. The Board purchased a Generator Backup System.
VII. Mid-Lobby Upgrade.
A. The area in front of the lobby elevators will be upgraded – likely after the cab installations are completed since both renovations could create logistics problems.
B. Enhancements that are being explored include:
1. mirror walls
2. panel walls
3. directions to apt units on each floor
4. different floor materials (carpet/tiles/current)
5. paintings on walls
6. improved lighthing
C. The Board will share its explorations in a poster board.
VIII. Children's Spring Egg Hunt - Planning, Volunteers Needed.
A. It is scheduled for the Saturday before Easter, March 22nd, rain or shine.
B. Preparation will be during the day/evening of Saturday, possibly Friday, March 21st.
IX. Fort Greene Conservancy.
A. This is a not-for-profit organization devoted to preserving and enhancing Fort Greene Park. Go to http://www.fortgreenepark.org/pages/contents.htm for details.
B. The 100th Anniversary of the Fort Greene War Memorial's will be this October/November 2008.
C. A guest speaker will join us at our 26th Shareholder's Meeting.
X. NYC Plant A Tree Program.
A. The Department of Parks & Recreation will plant trees along Ashland and Willoughby (the Board hopes on both sides).
B. Michael Urena is the point/contact person with the DPR.
C. University Towers will buy and put iron planter covers/protectors.
D. Once trees are in place, Diane plans to start an adopt/care-for-a-tree program.
E. Go to http://www.treesny.com/trees_5boro.htm for more info.
XI. Condition of Landscaping at 122 Entrance.
A. In general 191 always looks the best, while 175 & 122 declines.
B. This coming year, there is a uniform landscape in plans.
XII. Status of Claim Filed Re: 2007 Gas Interruption in 122
A. An adjuster has been hired.
B. A claim has been placed UTAC at AIG for TimeWarner.
C. Will residents whose gas service was interrupted receive credits on their maintenance? The Board said they will look into it. (Note: Per a 1/31/08 email from Michal Urena to me, an additional $25,000 was added to the claim to provide per diem reimbursement to residents who did not receive gas service; I do not know why the Board did not share this information.)
D. If take-out food had to be bought during the gas outage, residents should keep receipts to file claims with insurance work when that occurs.
XIII. Cigarette Smoking in Indoor Common Areas.
A. In some cases, vents may be operating in reverse. (To find out, place tissue at your vent. if it stays there, air is going out. if it falls or come to you, air is coming into your unit.)
B. There is no house rule regarding smoking in private areas at this time.
C. A question was raised as to whether we should institute a no-smoking policy, but the Board did not offer any opinion.
D. A resident suggested that smokers should seal their doors.
XIV. Maintenance of the Official UTAC Web Site (http://universitytowersapts.com).
A. The website has not been updated reliably and has even been left offline for periods. The developer, who gets paid per assignment, claims that there are other jobs “ahead” of University Towers’ which delay the work.
B. A resident shareholder who is a web designer has offered his services to maintain the website, but has been repeatedly turned down by Management with no reason.
C. The attending Board members will reiterate the shareholder/website developer’s offer to Management and the rest of the Board.
The next meeting will be on Thursday, March 4th, @ 7pm in the 122 Community Room. Light refreshments will be served.
I. Play Group Pilot Program Membership Guidelines.
A. The Board is looking into this, but have not made any official decision about it because of insurance policy issues; they hope to sort out within the month.
B. There are also some managerial issues to be sorted out, as the Board and Management expect it to be a parent-run program so that responsibility doesn’t fall on the board.
C. There is a copy of “Play Group Pilot Guidelines” available in the “Files” folder of the Yahoo Group site.
II. Update on Community Activity and Local Traffic Conditions
A. Diana, Rodney, and Tania met with a DOT representative and two representatives from the Car Wash.
1. The Board/UTAC suggested the following to address traffic issues on Willoughby Street:
(a) Mark lanes on Willoughby at Flatbush to delineate pedestrians and traffic.
(b) Post "Yield to pedestrians" signs on Willoughby.
(c) Allow two-way traffic on Willoughby.
(d) Increase the amount traffic enforcement officers for the area.
(e) Place a traffic light at Flatbush Avenue and Fleet Street.
2. The DOT responded as follows:
(a) “Yield” signs will be posted
(b) Traffic enforcement officers will be increased during rush hours.
(c) The DOT expects that the construction of a direct thru-street from Fleet Street & Willoughby to Myrtle will be accelerated to completion by June 2008 and suggested we wait on that development.
(d) There are two street-parking spaces in front of 165 and 167 Willoughby Street which are slated to be moved to the south side of Willoughby near the Department of Health building. This change may force right-turning Willoughby traffic onto the right side of the street – directly in front of the Car Wash, which will prevent the Car Wash from using that space for its business operation.
(e) The Car Wash has offered UTAC residents special discount business cards for those who are interested in servicing their vehicles at their business location.
3. The Board mentioned their concern about LIU expanding their athletic field in northward direction, taking over the wide sidewalk along Willoughby.
(a) There is no official word from LIU about this, and notes do not indicate the DOT’s view; there are three factors, however, which suggest LIU might not expand the field:
(i) LIU recently resurfaced that sidewalk, at its own expense (see http://nyc.gov/html/dot/html/faqs/sidewalkfaqs.shtml#maintaining for legal details)
(ii) LIU has superior a athletic field on its Long Island campus, which is its primary facility.
(iii) Expanding the field would require considerable expense of taking down the stadium lighting at the north end of the field.
4. The Board concluded that this meeting resulted in a win-win outcome for all.
III. Security (this is to be re-opened at formal and upcoming Security Meeting, so I am only putting the questions that were raised).
A. What is the difference between our security guards and doormen?
B. Many residents loan their swiper cards to non-residents; should this be allowed?
IV. Pedestrian Access with Future Neighbor on Myrtle (possible supermarket)
A. There has no discussion between developer and UTAC regarding vehicular access.
B. The Board plans to raise pedestrian access in developer's plans, but security between the two lots will be an issue.
V. City DOT Parking Resident Passes for $75-125/year
Little comment was offered by the Board on this issue, but there is more info here: http://www.streetsblog.org/2008/02/05/dot-relax-brooklyn-rpps-not-just-for-downtown/
VI. Elevators - Upgrade, Cab Refurbishing.
A. The base cost will be more than $600,000 for all buildings.
B. The Board and Management have not decided which building and cab will go first.
C. They had originally planned to do 122 first. (Note: in the October meeting, they said 122 was not going to be the first building) but 175 began to have greater and more imminent problems.
D. The contract was recently signed, and there is a 11-week lead time after signing contract, so the first cab will be renovated in Fall 2008.
E. One cab will be done at a time, 11 weeks per cab.
F. Air circulation will be improved, but there will be no air conditioning.
G. A CCTV feature for security will be installed in the cabs.
H. Each cab will have an intercom feature for emergencies. For example, there was a blackout affecting the 7th and/or 8th floors of 122 during the prior weekend, leaving a family stuck in an elevator; an intercom would have enabled the family to communicate with Security. (The blackout seemed mainly to affect the halls and some stairwell lights; it may have been caused by a blown fuse).
I. Decisions are still being made about the cab interior colors and materials.
J. The Board purchased a Generator Backup System.
VII. Mid-Lobby Upgrade.
A. The area in front of the lobby elevators will be upgraded – likely after the cab installations are completed since both renovations could create logistics problems.
B. Enhancements that are being explored include:
1. mirror walls
2. panel walls
3. directions to apt units on each floor
4. different floor materials (carpet/tiles/current)
5. paintings on walls
6. improved lighthing
C. The Board will share its explorations in a poster board.
VIII. Children's Spring Egg Hunt - Planning, Volunteers Needed.
A. It is scheduled for the Saturday before Easter, March 22nd, rain or shine.
B. Preparation will be during the day/evening of Saturday, possibly Friday, March 21st.
IX. Fort Greene Conservancy.
A. This is a not-for-profit organization devoted to preserving and enhancing Fort Greene Park. Go to http://www.fortgreenepark.org/pages/contents.htm for details.
B. The 100th Anniversary of the Fort Greene War Memorial's will be this October/November 2008.
C. A guest speaker will join us at our 26th Shareholder's Meeting.
X. NYC Plant A Tree Program.
A. The Department of Parks & Recreation will plant trees along Ashland and Willoughby (the Board hopes on both sides).
B. Michael Urena is the point/contact person with the DPR.
C. University Towers will buy and put iron planter covers/protectors.
D. Once trees are in place, Diane plans to start an adopt/care-for-a-tree program.
E. Go to http://www.treesny.com/trees_5boro.htm for more info.
XI. Condition of Landscaping at 122 Entrance.
A. In general 191 always looks the best, while 175 & 122 declines.
B. This coming year, there is a uniform landscape in plans.
XII. Status of Claim Filed Re: 2007 Gas Interruption in 122
A. An adjuster has been hired.
B. A claim has been placed UTAC at AIG for TimeWarner.
C. Will residents whose gas service was interrupted receive credits on their maintenance? The Board said they will look into it. (Note: Per a 1/31/08 email from Michal Urena to me, an additional $25,000 was added to the claim to provide per diem reimbursement to residents who did not receive gas service; I do not know why the Board did not share this information.)
D. If take-out food had to be bought during the gas outage, residents should keep receipts to file claims with insurance work when that occurs.
XIII. Cigarette Smoking in Indoor Common Areas.
A. In some cases, vents may be operating in reverse. (To find out, place tissue at your vent. if it stays there, air is going out. if it falls or come to you, air is coming into your unit.)
B. There is no house rule regarding smoking in private areas at this time.
C. A question was raised as to whether we should institute a no-smoking policy, but the Board did not offer any opinion.
D. A resident suggested that smokers should seal their doors.
XIV. Maintenance of the Official UTAC Web Site (http://universitytowersapts.com).
A. The website has not been updated reliably and has even been left offline for periods. The developer, who gets paid per assignment, claims that there are other jobs “ahead” of University Towers’ which delay the work.
B. A resident shareholder who is a web designer has offered his services to maintain the website, but has been repeatedly turned down by Management with no reason.
C. The attending Board members will reiterate the shareholder/website developer’s offer to Management and the rest of the Board.
The next meeting will be on Thursday, March 4th, @ 7pm in the 122 Community Room. Light refreshments will be served.
Tuesday, October 9, 2007
NEWS: Risers, Repairs and Quality of Life Meeting
Stellmar turned on the gas in my apartment this past Saturday morning around 11am. There was considerable banging before then -- starting at 8am -- apparently because further repairs had to be done in other apartments.
One of the plumbers told me that someone had renovated a G-Line kitchen above me without properly isolating the riser. They had, in fact, put a screw into riser itself! (Or so he said).
I'm a bit shocked that this didn't cause a problem sooner, but I didn't see the damage, for all I know the pipe was only dented or grazed -- but the damage was enough for the riser to lose pressure.
On the E line, they told me that there were several leaks found on the lower floors, and that lengths of riser piping had to be replaced, but I don't have confirmation of this.
Anyway. I am told that they are now plastering up the holes in our walls.
Amusingly, Lisa in the Management office called yesterday asking, "if [I] wanted that hole closed in [my] apartment." (Um. Nah, I just love having a huge hole in my bedroom wall.)
Incidentally, I understand that I am the only resident who ended up having a hole smashed all the way through the kitchen wall. If anyone else has had a similar misfortune, please let me know....
So, as you can imagine, I wanted very much to go to the Quality of Life meeting tonight, but I have not been able to rearrange my work schedule.
I asked Management and a few Board members to have minutes done, but I would greatly appreciate any notes that anyone is able to take.
Thanks!!!
One of the plumbers told me that someone had renovated a G-Line kitchen above me without properly isolating the riser. They had, in fact, put a screw into riser itself! (Or so he said).
I'm a bit shocked that this didn't cause a problem sooner, but I didn't see the damage, for all I know the pipe was only dented or grazed -- but the damage was enough for the riser to lose pressure.
On the E line, they told me that there were several leaks found on the lower floors, and that lengths of riser piping had to be replaced, but I don't have confirmation of this.
Anyway. I am told that they are now plastering up the holes in our walls.
Amusingly, Lisa in the Management office called yesterday asking, "if [I] wanted that hole closed in [my] apartment." (Um. Nah, I just love having a huge hole in my bedroom wall.)
Incidentally, I understand that I am the only resident who ended up having a hole smashed all the way through the kitchen wall. If anyone else has had a similar misfortune, please let me know....
So, as you can imagine, I wanted very much to go to the Quality of Life meeting tonight, but I have not been able to rearrange my work schedule.
I asked Management and a few Board members to have minutes done, but I would greatly appreciate any notes that anyone is able to take.
Thanks!!!
Subscribe to:
Posts (Atom)
